Integrated Academics Coaching
Agreement
This agreement outlines the general structure, expectations, and policies governing the
coaching relationship between Integrated Academics Coaching (“Coach”) and the
undersigned student and/or parent or guardian (“Client”).
Integrated Academics Coaching provides individualized educational coaching and
long-term academic and admissions guidance. Depending on the student’s stage and
needs, coaching may include support surrounding academics, standardized testing,
executive functioning, long-term planning, extracurricular direction, college admissions
strategy, essay development, and related areas.
The coaching process is intended to function as an ongoing and relatively integrated
developmental relationship rather than as isolated short-term tutoring sessions. The
structure and focus of the work may evolve over time depending on the student’s goals,
timeline, strengths, challenges, and changing priorities.
Coaching Structure and Meeting Cadence
Most students work within a relatively regular ongoing meeting cadence, typically
involving weekly meetings throughout much of the year. In some cases, a lighter or
more intensive cadence may be recommended depending on the student’s stage,
workload, testing schedule, application timeline, or broader needs.
Meeting frequency is determined collaboratively based on the student’s circumstances,
with the understanding that the overall structure and pacing of the coaching
relationship remain subject to professional discretion and scheduling availability.
Additional meetings may occasionally be scheduled during more intensive periods.
However, such meetings are not guaranteed as an ongoing expectation unless explicitly
arranged separately.
The coaching relationship is designed to provide continuity, flexibility, and sustained
guidance over time without functioning as unlimited on-demand scheduling or
unrestricted tutoring access.
Scheduling and Session Policies
Sessions are generally scheduled in advance through the Coach’s scheduling system.
Standard sessions are approximately 55 minutes unless otherwise arranged.
Sessions canceled with at least 24 hours’ notice may generally be rescheduled subject
to availability. Late cancellations or missed sessions may be forfeited at the Coach’s
discretion.
Repeated late cancellations, scheduling instability, or excessive rescheduling may
require reevaluation of the coaching arrangement.
Communication Between Sessions
Reasonable between-session communication may occur by email or text for scheduling,
brief questions, document sharing, logistical coordination, or occasional short feedback.
The coaching relationship does not include unlimited ongoing editing, unrestricted
real-time responsiveness, emergency availability, or continuous on-demand support
outside scheduled meetings.
The Coach will make reasonable efforts to respond to communications in a timely
manner, though response times may vary depending on workload, schedule, travel, or
other obligations.
Executive Functioning and Student Responsibility
Coaching may involve discussions surrounding organization, planning, accountability,
prioritization, and related executive functioning skills. However, the Coach is not
responsible for ensuring that assignments are completed, deadlines are met,
applications are submitted, or recommendations are followed.
The effectiveness of coaching depends substantially on the student’s engagement,
communication, follow-through, and willingness to participate actively in the process.
Admissions and Essay Guidance
As students move into the admissions process, coaching may include school selection,
application planning, essay development, strategic positioning, and related guidance.
The Coach may provide brainstorming support, structural feedback, editing
suggestions, model language, and conceptual guidance surrounding essays and
applications. However, all submitted work must ultimately remain the student’s own
authentic writing.
The Coach does not write essays, personal statements, or application materials on
behalf of students.
Because admissions work often becomes more intensive and interconnected over time,
the amount and nature of support may fluctuate during different stages of the process.
Reasonable parent communication and occasional parent meetings may occur as
appropriate throughout the coaching relationship, particularly when students are
minors.
However, coaching sessions are generally structured primarily around direct student
engagement. Excessive parent involvement may interfere with the student’s
independence, ownership, and openness within the process.
Recording, Transcription, and AI Tools
The Coach may record or transcribe sessions for internal educational, organizational, or
feedback purposes. Recordings and transcripts will be securely stored and accessible
only to the Coach and the client or guardian where appropriate.
Recordings are generally retained for no longer than one month unless otherwise
agreed.
The Coach may also use AI tools in limited ways for organizational assistance, session
summaries, or supplemental analysis. Any such use will involve reasonable efforts to
avoid unnecessary disclosure of personally identifiable information.
Clients may opt out of recording or AI-assisted organizational tools at any time by
notifying the Coach.
Payment and Subscription Structure
Coaching is generally provided through an ongoing monthly subscription or retainer
structure.
Specific pricing, payment schedules, and recommended coaching cadence are
communicated separately and may evolve over time depending on the student’s stage
and coaching needs.
Unless otherwise arranged, subscriptions renew automatically on a monthly basis.
Either party may discontinue the coaching relationship with reasonable written notice.
The Coach reserves the right to terminate the coaching relationship in cases involving
repeated nonpayment, inappropriate behavior, repeated scheduling instability, or other
circumstances that substantially interfere with the functioning of the coaching process.
While coaching may support stronger academic performance, testing outcomes,
organizational development, application quality, or admissions positioning, the Coach
makes no guarantee regarding grades, standardized test scores, admissions decisions,
scholarships, or other outcomes.
Educational and admissions processes depend on many factors outside the Coach’s
control, including student effort, school context, institutional decision-making, timing,
and broader external circumstances.
Coaching services are educational and advisory in nature and do not constitute
psychological counseling, therapy, legal advice, licensed educational diagnosis, or
medical care.
The Coach will make reasonable efforts to maintain the confidentiality of personal
information and educational materials shared during the coaching relationship, except
where disclosure is reasonably necessary for operational purposes, legally required, or
appropriate in communication with parents or guardians of minor students.
By signing below, the Client acknowledges that they have reviewed and agreed to the
general structure and policies outlined in this agreement.
